ASSOCIATE PROFESSOR OF MILITARY AND
EMERGENCY MEDICINE (MEM)
Promotion in academic rank is an honor and recognition of meaningful accomplishments and contributions. As an MEM faculty member, you are expected to support medical students, residents, and faculty by contributing to education and training, research and scholarship, leadership and service. Promotion from Assistant Professor to Associate Professor is roughly analogous to two-three uniformed ranks. Where an Assistant Professor contributes competently to teaching, scholarship, and service, an Associate Professor also creates curriculum, participates in innovative scholarship, serves as a leader and role model, and has an established or emerging national reputation in their profession and specialty.
Promotion from one rank to another is not granted based solely on time in each rank, rather, by your clinical, educational, professional, and scholarly accomplishments and contributions. The progression in these levels is fully detailed in USU Instruction 1100A. Please review this guide [edit or create new LINK] on how to succeed in your current rank and how to prepare to advance to the next level.
To learn more about the promotion process and requirements, see faculty rank and promotion information [add LINK].
Curriculum vitae
- Your CV must follow the AAMC template. Here is an editable CV template and an annotated version of the editable CV template with guiding questions to assist you.
- Please include all that you do with bulleted descriptions to clarify roles and responsibilities.
Educator’s Portfolio
- Purpose: Provide detailed information about your contributions as an educator.
- Use this template to develop your portfolio.
- To prepare for creating your portfolio, be sure to do continually do the following:
- Here is a sample method for tracking your teaching contributions.
- Maintain samples of your work (assessments, curriculum documents, course materials, etc.)
- Gather feedback
- Student/mentee evaluations
- Peer observations
- Mentor/advisor/senior faculty evaluations
- Audience/participant feedback
- NOTE: The Educator’s portfolio is optional for Clinician-Investigator Pathway, Research Pathway, and prefixed faculty appointments (i.e., Clinical, Research, Adjunct, Distinguished, Emeritus prefixes to academic titles).
Philosophy of Education
● Purpose: to explain your personal philosophy of teaching, learning, and assessment. This documents should be submitted as part of your Educator’s Portfolio or separately if you are not submitting an Educator’s Portfolio.
● Approximately 2 pages single spaced in length
● Review the guidance for writing Philosophy of Education statement [create new LINK] to help prepare your statement
● The Philosophy of Education is optional for Clinician-Investigator Pathway, Research Pathway, and prefixed faculty appointments.
Scholarly Statement
● Purpose: to explain how you approach and incorporate scholarship into your professional role. Be sure to identify the domain(s) of Scholarly to which you contribute (Discovery, Integration, Application, and/or Education); the question(s)/problems/topics you address; why you focus on these topics; how you conduct your scholarship (i.e., methods); what you have found/learned; what you are working on now and where you expect your scholarly to go next.
● 2 pages single spaced in length
● Review the guidance for writing a scholarly statement [create new LINK] to prepare your statement
Representative samples of your scholarly work
● 4-5 manuscripts in PDF form
● Should be published full-length manuscripts
● Ideally, provide peer-reviewed publications on which you are first or senior author
Promotion Support
● For general questions about the faculty appointments or for questions regarding appointment paperwork, process, or eligibility please email: memfacultyinformation@usuhs.edu
● For questions regarding your personal promotion eligibility and plan, or to connect with a faculty adviser, mentor, or coach, please email: memfacultyinformation@usuhs.edu
Faculty Development Steps
Determination of eligibility:
- Appropriate “terminal” degree(s)
- Tenure-eligible or tenure-ineligible
- Non-prefixed (no pathways) or prefixed (Adjunct, Clinical, Research)
- Vetting as appropriate
- Relevance to department mission and activities
- Contributions to be made to department, school, university, profession
Process for applicant:
- After determination of eligibility, application into USU electronic system and review/approval by authorized personnel
Expectations include Level 1 teaching, scholarly activities, service (e.g., committees)
Determination of type:
- Appropriate education and experience(s)
- Tenure-eligible or tenure-ineligible
- Non-prefixed: “generalist”; clinician-educator; clinician-investigator; educator
- Prefixed: Clinical; Research; Adjunct Emeritus
- Vetting as appropriate
- Relevance to department mission and activities
- Contributions to be made to department, school, university, profession
Expectations for Associate Professor include:
- Level 1 and Level 2 teaching; national impact/reputation; scholarly contributions; service contributions (e.g., to department, school, university, profession)
Expectations for Professor include:
- Level 1, 2, and 3 teaching; national-international impact/reputation; substantial scholarly contributions; substantial service contributions (e.g., to department, school, university, profession)
Process for applicant:
- Consultation with Faculty Development Chair or Committee member
- Preparation of promotion package depending on the type of faculty position
- Non-prefixed requires CV in USU-designated format; Educator’s Portfolio; Teaching Philosophy; Scholarly Statement; 4-5 pdf of full-length, senior authored (preferred) peer-reviewed articles
- Review by departmental CAPT (aka PRC) and determination whether to return for more information or to vote
- Departmental CAPT forwards to the Department Chair its recommendations
- Department chair determines whether to request outside reviews (in accordance with USU instructions)
- Department chair determines whether to forward to SOM CAPT with applicant’s materials; departmental CAPT comments; outside reviewers’ comments; own recommendation
- SOM CAPT reviews and determines whether to return for more information or to vote
- SOM CAPT forwards to SOM Dean
- SOM Dean reviews and forwards with recommendation to USU President
CAPT Checklist
a) The required documents listed below are to be provided electronically to Civilian Human Resources (CHR) for electronic submission to the CAPT for review of tenure and/or promotion actions. All documents and packages must be accurate, complete, and submitted on time for prompt processing. Incomplete packages will be returned for corrective action.
b) CAPT packages must be scanned in the order below as one (a single) PDF file. Do not send as separate files. If a document is omitted or incomplete, the department must resubmit the entire package electronically to CHR by the due date.
1. CHR Form 107 (http://www.usuhs.mil/chr/doc/USUHS_Form_107.pdf)
2. Chair’s cover memorandum to include (1100a Lines 2392-2495):
a. Statement of proposed action
b. Description of departmental search/review process with commentary
c. Brief description of the candidate with an evaluation of the candidate’s impact and all four scholarly areas
d. Description of candidate’s professional recognition
e. Comments of letters of evaluation
4. Statement of Scholarly Work
5. Educator’s Portfolio (optional)
6. External Letters of Evaluation (Refer to Instruction 1100a for the specific number of letter required) List of individuals contacted for letters of evaluation and comments on missing responses if any (Note: All external letters must be signed and printed on letterhead)
7. Publication examples – 4 pdf reprints
1. CHR Form 107 (http://www.usuhs.mil/chr/doc/USUHS_Form_107.pdf)
3. Chair’s Letter (or Program Director) documenting accomplishments, contributions to USU, and evidence of peer recognition
1. CHR Form 107 (http://www.usuhs.mil/chr/doc/USUHS_Form_107.pdf)
3. Chair’s or Dean’s Nomination Letter
1. CHR Form 107 (http://www.usuhs.mil/chr/doc/USUHS_Form_107.pdf)
3. Chairs Nomination letter
4. Letter of support from a faculty member of senior academic rank in the applicant’s specialty
a. For Military:
Faculty member of senior academic rank in the applicant’s specialty and the endorsement of the faculty member's Commanding Officer.
1. CHR Form 107 (http://www.usuhs.mil/chr/doc/USUHS_Form_107.pdf)
a. The form must be signed by the primary and secondary department chair or director
3. Chair nomination letter
a. The chairs nomination letter has to be from the secondary department chair or director and must be concurred by the primary department chair or director.
If you have questions or require assistance, contact CHR, Ms. Susana Hoyos, or Ms. Darla Henderson at (301) 295 -3412.