PROFESSOR OF MILITARY AND
EMERGENCY MEDICINE (MEM)
Promotion in academic rank is an honor and recognition of meaningful accomplishments and contributions. As a MEM faculty member, you are expected to support medical students, residents, and faculty by contributing to education and training, research and scholarship, leadership, and service. Promotion from Associate Professor to Professor is roughly analogous to two or three uniformed ranks. Where an Associate Professor creates a curriculum, participates in innovative scholarship, serves as a leader and role model, and has an established or emerging national reputation in their profession and specialty, a full Professor performs all of these duties and also contributes at the strategic level to education and research, is a role model and mentor to other faculty members as well as to students, and has an established or emerging international reputation in their profession and specialty.
Promotion from one rank to another is not granted based solely on time in each rank, but rather, on your clinical, educational, professional, and scholarly accomplishments and contributions. The progression in these levels is fully detailed in USU Instruction 1100A. Please review this guide on how to succeed in your current rank and how to prepare to advance to the next level.
See documents about faculty ranks, pathways, prefixes, and processes to learn more about the promotion process and requirements.
Curriculum vitae
- Your CV must follow the AAMC template. Here is an editable CV template and an annotated version of the editable CV template with guiding questions to assist you.
- Please include all you do with bulleted descriptions to clarify roles and responsibilities.
Educator’s Portfolio
- Purpose: Provide detailed information about your contributions as an educator.
- Use this template to develop your portfolio.
- To prepare for creating your portfolio, be sure to do continually do the following:
- Here is a sample method for tracking your teaching contributions.
- Maintain samples of your work (assessments, curriculum documents, course materials, etc.)
- Gather feedback
- Student/mentee evaluations
- Peer observations
- Mentor/advisor/senior faculty evaluations
- Audience/participant feedback
- NOTE: The Educator’s portfolio is optional for Clinician-Investigator Pathway, Research Pathway, and prefixed faculty appointments (i.e., Clinical, Research, Adjunct, Distinguished, Emeritus prefixes to academic titles).
● Purpose: to explain your personal philosophy of teaching, learning, and assessment. These documents should be submitted as part of your Educator’s Portfolio or separately if you are not submitting an Educator’s Portfolio.
● Approximately 2 pages single-spaced in length
● Review the Guidance for writing a philosophy of education to help prepare your statement
● The Philosophy of Education is optional for Clinician-Investigator Pathway, Research Pathway, and prefixed faculty appointments.
● Purpose: to explain how you approach and incorporate scholarship into your professional role. Be sure to identify the domain(s) of Scholarly to which you contribute (Discovery, Integration, Application, and/or Education); the question(s)/problems/topics you address; why you focus on these topics; how you conduct your scholarship (i.e., methods); what you have found/learned; what you are working on now and where you expect your scholarly to go next.
● 2 pages single-spaced in length
● Review the Guidance for writing a scholarly statement to prepare your statement
Representative samples of your scholarly work
● 4-5 manuscripts in PDF form
● Should be published full-length manuscripts
● Ideally, provide peer-reviewed publications on which you are first or senior author
Promotion Support
● For general questions about the faculty appointments or questions regarding appointment paperwork, process, or eligibility, please email: memfacultyinformation@usuhs.edu
● For questions regarding your personal promotion eligibility and plan or to connect with a faculty adviser, mentor, or coach, please email: memfacultyinformation@usuhs.edu
Faculty Pathways
(Associate Professor and Professor)
Faculty pathways are “silent” (i.e., not listed in academic title) indicators of the focus of a faculty member’s role and responsibilities that are designated at the Associate Professor and Professor faculty ranks based on a discussion with the MEM Chair or their designee (e.g., Director of Faculty Development).
Must contribute substantially and meaningfully to all three pillars of the university: Education & Training, Research & Scholarship, Service & Leadership (e.g., clinical work, committees, and professional organizations)
Primarily contributes to Education & Training and to Clinical services; also contributes to Research & Scholarship
Primarily contributes to Clinical work and to Research & Scholarship
Primarily contributes to Education & Training; but also contributes to Research & Scholarship, Service & Leadership
Prefixed Faculty Ranks
(Assistant, Associate, or full Professors)
Primarily contributes to Research & Scholarship; but also contributes to Education & Training and to Service
Primarily contributes to Clinical teaching, Clinical service, and/or Clinical Administration
Provides infrequent but meaningful contributions; also for individuals who hold a faculty rank at another institution
Prefixed Faculty Ranks
(full Professor only)
Distinguished: a 2-year renewable rank at the level of Professor for senior individuals of national or international stature who contribute USU SOM programs and appointments following a recommendation from the BOR and approval by the President, USU.
Prefixed Faculty Ranks
(Associate or full Professors)
Emeritus: used for exceptional, retired faculty who have rendered long and distinguished service to USU SOM.
Secondary Faculty Appointments
Secondary faculty appointments are at the same or lower faculty rank as your primary faculty appointment. Secondary appointments (there can be more than one) depend on contributions to a department or program other than your primary appointment and with the permission of the chair/director both of your primary appointment and of the secondary appointment(s).
CAPT CHECKLIST
a) The required documents listed below are to be provided electronically to Civilian Human Resources (CHR) for electronic submission to the CAPT for review of tenure and/or promotion actions. All documents and packages must be accurate, complete, and submitted on time for prompt processing. Incomplete packages will be returned for corrective action.
b) CAPT packages must be scanned in the order below as one (a single) PDF file. Do not send as separate files. If a document is omitted or incomplete, the department must resubmit the entire package electronically to CHR by the due date.
1. CHR Form 107 (http://www.usuhs.mil/chr/doc/USUHS_Form_107.pdf)
2. Chair’s cover memorandum to include (1100a Lines 2392-2495):
a. Statement of proposed action
b. Description of departmental search/review process with commentary
c. Brief description of the candidate with an evaluation of the candidate’s impact and all four scholarly areas
d. Description of candidate’s professional recognition
e. Comments of letters of evaluation
4. Statement of Scholarly Work
5. Educator’s Portfolio (optional)
6. External Letters of Evaluation (Refer to Instruction 1100a for the specific number of letter required) List of individuals contacted for letters of evaluation and comments on missing responses if any (Note: All external letters must be signed and printed on letterhead)
7. Publication examples – 4 pdf reprints
1. CHR Form 107 (http://www.usuhs.mil/chr/doc/USUHS_Form_107.pdf)
3. Chair’s Letter (or Program Director) documenting accomplishments, contributions to USU, and evidence of peer recognition
1. CHR Form 107 (http://www.usuhs.mil/chr/doc/USUHS_Form_107.pdf)
3. Chair’s or Dean’s Nomination Letter
1. CHR Form 107 (http://www.usuhs.mil/chr/doc/USUHS_Form_107.pdf)
3. Chairs Nomination letter
4. Letter of support from a faculty member of senior academic rank in the applicant’s specialty
a. For Military:
Faculty member of senior academic rank in the applicant’s specialty and the endorsement of the faculty member's Commanding Officer.
1. CHR Form 107 (http://www.usuhs.mil/chr/doc/USUHS_Form_107.pdf)
a. The form must be signed by the primary and secondary department chair or director
3. Chair nomination letter
a. The chairs nomination letter has to be from the secondary department chair or director and must be concurred by the primary department chair or director.
If you have questions or require assistance, contact CHR, Ms. Susana Hoyos, or Ms. Darla Henderson at (301) 295 -3412.