FREQUENTLY ASKED QUESTIONS
What are the benefits of being promoted?
- Formal recognition of your academic accomplishments (listed in your credentials, publication submissions)
- Promotion is evidence of progression of your career (perhaps superseded by one above)
- Higher academic rank may increase the chance of grant funding and selection for national committee service.
- Access to USU LRC holdings
- Faculty members may write letters of recommendation for all faculty aspiring to be appointed or promoted to the same (or lower) academic ran
- Allows ease of collaboration within and outside USUHS among PURE platform participants
How do I know if I am ready for promotion?
- You should discuss your readiness for promotion every year during your annual review with your supervisor, section chief or department/division chair to clarify what you will need to do to be promoted and if you are on track.
- In general, faculty require a minimum of 4 years as an Assistant Professor and x years as an Associate Professor to be considered for the next higher academic rank, assuming other requirements are also met.
Does committee service count in promotion?
- Service to the university (Institutional Citizenship) is necessary, but not sufficient for promotion.
- Service/citizenship requirements are higher for associate and full professor ranks.
What aspects of external recognition are sought in recommendation letters?
- Letters should attest to:
- National reputation for associate professor candidates
- Strong national or international reputation for full professor candidates
- Eligibility for candidate promotion to same rank at letter writer’s institution
- Scholarship and its impact
What are some pointers for ensuring letter-writers can serve among the 6 required for associate or full professors?
- Letters must not:
- Indicate that the candidate is a friend, mentee, supervisor, or collaborator (i.e., not arm’s length). Committee collaboration is generally acceptable as is co-authorship, provided the majority of manuscripts do not share authorship.
- Be written by a faculty holding only a modified title (e.g., Clinical, Research, Adjunct); lacking a faculty appointment, or holding a rank lower than the rank aspired to by the candidate.
Does mentoring count?
- Associate and full professors are expected to indicate their mentoring activity in their personal statement.
What is a modified or prefixed title?
- A modified title is any prefix to the academic rank, e.g., research, clinical, adjunct or emeritus
Can a clinician who does not have national recognition, or scholarly dissemination be promoted?
- Faculty predominantly responsible for clinical activities with few administrative, or scholarly activities or responsibilities may be promoted with clinical modifiers.
- Criteria for promotion include:
- Local reputation
- Measures of patient volume and patient satisfaction
- Time in rank
- Teaching activities
- Other contributions to the medical center or its affiliates
If my title has a clinical or research modifier, can I be promoted to an unmodified title?
- If you meet the criteria for the unmodified title, you can be promoted from a modified title to an unmodified title
Does teaching or clinical service count towards promotion?
- Educational or clinical service are both important missions of the medical school.
- Clinicians should publish new clinical studies or quality improvement initiatives, and educators should publish curricula and educational scholarship in Med Ed Portal, Academic Medicine, or other peer reviewed journals, including professional society journals.
- Teaching (and clinical service for clinicians) are part of the citizenship requirements for promotion. Thus, concisely summarize your teaching and clinical responsibilities and include a Teaching Portfolio for demonstration.
- You may detail teaching and clinical service in your personal statement.
- Highlight scholarly contributions in your CV. (Do not make your scholarly contributions difficult to find in your CV)
How do I document recognition of my education scholarship?
- Peer reviewed publications of new curricula (in Med Ed Portal or Academic Medicine or your professional society journal) provides the best documentation.
- If you have a website with curricular materials, please note number of:
- Unique visitors
- Institutions that use the resource
- Countries in which website is accessed
- Teaching your curriculum at a national meeting workshop • Invited visiting professorships at respected universities
- Mentees in your area of curricular expertise for whom you have served on thesis committees for co-published who have faculty positions at respected universities.
- Leadership roles in professional society
- Participation on a certification committee
- Broadcast and print media contributions on your education innovation
After a promotion, when should I begin thinking about what I need for my next promotion?
- The next day.
- Identify the strategies necessary to advance to the next academic rank to minimize the number of years between promotions. The path to promotion is long and needs adequate preparation.
- Maintain your CV so it is up to date because you may be asked for your CV for national or external awards and opportunities.
- Take opportunities that present unexpectedly (e.g., invitations to speak nationally or internationally).
What are strategies to prepare to be promoted to associate and full professor?
- For an associate professor you need national recognition. Candidates for full professor need strong national and ideally international recognition.
- Build your scholarly focus and academic identity; publish outstanding papers.
- Find colleagues from other institutions with whom to interact or collaborate.
- Establish your academic home in an organization within your specialty and get involved.
- Take advantage of opportunities that will lead to national credibility and recognition.
- Seek out opportunities to enhance Service to the University (remote or in-person).
What is the minimum number of years I must be in rank before going up for promotion?
- You must be at the rank of Assistant Professor for 4 years before being promoted to the level of Associate Professor in the non-modified tenure track
- You must be at the rank of Associate Professor for a minimum of 5 4 years before being promoted to the level of Professor in the non-modified tenure track